Office Manager

Office Manager

ABM is the leading provider of facility services with fiscal 2010 revenues of $3.5 billion and nearly 100,000 employees. ABM provides janitorial, facility, engineering, parking and security services for commercial, industrial, institutional and retail facilities across the United States, Puerto Rico and British Columbia, ice Manager


Branch/Location Code :JAN-Kansas City (50409)
Location :Kansas City MO US 64108

Division :ABM Janitorial
Job Type :Full Time Regular
Career Level :Experienced (Non-Manager)
Exemption :Exempt
Education :High School or GED
Shift/Hours :First Shift (Day)
% of Travel Required :None
Offer Relocation :No
Job Description :

SUMMARY:
Responsible for overall front office activities, including managing branch administration staff, branch HR and safety functions, payroll, and billing.
Job Responsibilities:
· Answers the phones, covers reception area andresponsible for overall front office activities;
· While utilizing Talent Management System (TMS) analyzes the information provided on a prospective employees, conducts interviews and determines the suitability of the applicants for employment;
· Performs background reference investigations and prior employment references to gain adequate information on which to base a selection decision.;
· If applicant is judged unqualified, tactfully, and in accordance with existing state and federal laws turns the applicant away;
· If applicant is judge qualified, hires that applicant, schedules new hire orientation and performs all hiring related data entry to ensure future payroll processing;
· Prepares monthly billing for fixed fee, square foot, special service, tag, rebill and cost plus billing for a variety of customers and geographic districts;
· Gathers, organizes and verifies all data pertinent for billing activity including labor distribution reports, invoices, vacancy reports, billing action forms and special service (tag) forms;
· Reconciles billing line items to P&L;
· Enters and verifies data in JDE Oracle 8.12;
· Prepare journal entries for labor and expense reclassifications by GL personnel;
· Prints invoices from JDE 8.12 and distributes to customers;
· Maintains permanent billing files for all customers and jobs;
· Prepares credit memos for approval and entry by A/R personnel;
· Coordinates HR functions with Regional and Branch Management, including accurate completion of new hire paperwork and employee verification forms;
· Coordinates with Regional Risk Management all branch insurance claims pertaining to employee injuries, property damage and general liability;
· Maintains current applicant tracking system;
· Coordinates branch safety initiatives as directed by Regional and Branch Management ;
· Assists with preparation of marketing proposals and bid packages; submits contracts for LCMS review;
· Works independently and/or performs other duties necessary for efficient branch office operations, and as dictated by the Branch Management.
Job Requirements:

· Associate or Bachelor Degree is preferred but will consider combination of education and experience;
· 2-5 years of related experience and/or training;
· Good planning and organizational skills;
· Above average knowledge of MS Office Suite.
Bilingual/Spanish is a must
Physical Abilities:

Must be able to perform essential duties and activities that assigned to this position.
EOE :ABM IS AN EQUAL EMPLOYMENT OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER (M/F/V/D)